TASK TALENT RECRUITMENT LTD

PRIVACY NOTICE

last updated 10/07/2026

1. Introduction

Task Talent Recruitment Ltd ("Task Talent", "we", "us", "our") is committed to protecting the privacy, security and integrity of personal data.

We process personal data in accordance with:

• UK General Data Protection Regulation (UK GDPR);
• Data Protection Act 2018;
• Privacy and Electronic Communications Regulations 2003 (PECR);
• Data (Use and Access) Act 2025;
• Any applicable data protection legislation replacing or supplementing the above.

Task Talent Recruitment Ltd

Company Number: 15839695

Registered Office: 128 City Road London EC1V 2NX England

Email:privacy@tasktalentrecruitment.co.uk

Telephone: 07581174584

This Privacy Notice explains how we collect, use, disclose, retain and protect personal data.

2. Who This Notice Applies To

This Privacy Notice applies to:

• Candidates;
• Prospective candidates;
• Temporary workers;
• Contractors;
• Freelancers;
• Referees;
• Clients;
• Prospective clients;
• Suppliers;
• Website users;
• Business contacts;
• Any individual whose personal data we process.

3. Personal Data We Collect

We may collect:

Candidate Information

• Name;
• Address;
• Email address;
• Telephone number;
• Date of birth;
• CVs and resumes;
• Employment history;
• Qualifications;
• References;
• Salary expectations;
• Availability information;
• Skills and competencies;
• Interview notes;
• Right-to-work documentation;
• Screening results.

Client Information

• Contact details;
• Job titles;
• Billing information;
• Recruitment requirements;
• Communications records;
• CRM records.

Freelancer and Contractor Information

• Contact details;
• Tax status information;
• Payment information;
• Performance records;
• Compliance documentation.

Website Information

• IP address;
• Browser information;
• Usage information;
• Cookie information;
• Analytics information.

4. Special Category Data

Where necessary, we may process:

• Health information;
• Disability information;
• Diversity and monitoring data;
• Criminal conviction information where legally permitted.

Special category data will only be processed where a lawful basis exists and where additional legal requirements are satisfied.

5. How We Collect Information

Information may be collected from:

Directly From Individuals

• Applications;
• CV submissions;
• Telephone calls;
• Emails;
• Website enquiries;
• Interviews.

Third Parties

• Job boards;
• Referees;
• Clients;
• Screening providers;
• Payroll providers.

Public Sources

• LinkedIn;
• Company websites;
• Professional directories;
• Public business records;
• Publicly available professional information.

Recruitment Technologies

• Applicant tracking systems;
• CRM systems;
• Recruitment platforms;
• Publicly available APIs;
• Publicly available business information services.

6. Purposes Of Processing

We process personal data for:

• Recruitment services;
• Candidate sourcing;
• Executive search;
• Temporary staffing;
• Contract recruitment;
• Talent mapping;
• Placement activities;
• Business development;
• Appointment setting;
• Payroll administration;
• Compliance checks;
• Right-to-work verification;
• Background screening;
• Client relationship management;
• Fraud prevention;
• Security monitoring;
• Legal and regulatory compliance.

7. Lawful Bases

We rely upon:

Contract

To provide recruitment and placement services.

Legal Obligation

To satisfy legal and regulatory requirements.

Legitimate Interests

Including:

• Candidate sourcing;
• Recruitment services;
• Business development;
• Fraud prevention;
• Business administration;
• Service improvement.

Consent

Where required by law.

8. Automated Processing

We may use automated tools to:

• Parse CVs;
• Match candidates;
• Organise recruitment information;
• Improve recruitment workflows.

No significant hiring decisions are made solely through automated processing.

Individuals may request human review.

9. Who We Share Data With

Where necessary we may share information with:

• Clients;
• Hiring organisations;
• Payroll providers;
• Screening providers;
• Professional advisers;
• Technology providers;
• Government authorities;
• Regulators.

Authorised freelancers and contractors acting on behalf of Task Talent may access personal data where necessary to perform authorised services and are subject to confidentiality and data protection obligations.

We never sell personal data.

10. International Transfers

Where information is transferred outside the United Kingdom, we will use appropriate safeguards including:

• UK adequacy regulations;
• UK IDTA;
• UK Addendum to Standard Contractual Clauses;
• Other lawful transfer mechanisms.

11. Data Retention

Typical retention periods include:

Unsuccessful Candidates

Up to 24 months.

Placed Candidates

6 years from placement.

Background Checks

6 years from placement.

Client Records

6 years after the end of the business relationship.

Freelancer Records

6 years after termination.

Financial Records

6 years plus the current financial year.

Complaints And Claims

Up to 7 years.

Information may be retained longer where legally required.

12. Data Security

We implement appropriate technical and organisational measures including:

• Multi-factor authentication;
• Access controls;
• Encryption where appropriate;
• Secure backups;
• Device security controls;
• Staff training;
• Confidentiality obligations.

13. Your Rights

Individuals may:

• Access personal data;
• Correct inaccurate information;
• Request deletion;
• Restrict processing;
• Object to processing;
• Request portability;
• Withdraw consent.

Requests may be made to:

privacy@tasktalentrecruitment.co.uk

14. Complaints

Individuals may contact:

privacy@tasktalentrecruitment.co.uk

or the Information Commissioner's Office:

https://www.ico.org.uk  

15. Changes

We may amend this Privacy Notice from time to time.

The current version will always be available on our website.