TASK TALENT RECRUITMENT LTD

PRIVACY NOTICE

Last Updated: 10/08/2026

1. Introduction

Task Talent Recruitment Ltd ("Task Talent", "we", "us", "our") is committed to protecting the privacy, security and integrity of personal data.

We process personal data in accordance with:

• UK General Data Protection Regulation (UK GDPR);

• Data Protection Act 2018;

• Privacy and Electronic Communications Regulations 2003 (PECR);

• Data (Use and Access) Act 2025;

• Any applicable data protection legislation replacing or supplementing the above.

Task Talent Recruitment Ltd

Company Number: 15839695

Registered Office: 128 City Road London EC1V 2NX England

Email: privacy@tasktalentrecruitment.co.uk

Telephone: 07581174584

This Privacy Notice explains how we collect, use, disclose, retain and protect personal data.

2. Who This Notice Applies To

This Privacy Notice applies to:

• Candidates;

• Prospective candidates;

• Temporary workers;

• Contractors;

• Freelancers;

• Referees;

• Clients;

• Prospective clients;

• Suppliers;

• Website users;

• Business contacts;

• Any individual whose personal data we process.

3. Personal Data We Collect

We may collect:

Candidate Information

• Name;

• Address;

• Email address;

• Telephone number;

• Date of birth;

• CVs and resumes;

• Employment history;

• Qualifications;

• References;

• Salary expectations;

• Availability information;

• Skills and competencies;

• Interview notes;

• Right-to-work documentation;

• Screening results;

• AI-generated candidate matching data;

• AI-generated suitability scores;

• Skills extracted from CV parsing technologies;

• Candidate-job matching recommendations;

• Recruitment workflow analytics.

Client Information

• Contact details;

• Job titles;

• Billing information;

• Recruitment requirements;

• Communications records;

• CRM records.

Freelancer and Contractor Information

• Contact details;

• Tax status information;

• Payment information;

• Performance records;

• Compliance documentation.

Website Information

• IP address;

• Browser information;

• Usage information;

• Cookie information;

• Analytics information.

4. Special Category Data

Where necessary, we may process:

• Health information;

• Disability information;

• Diversity and monitoring data;

• Criminal conviction information where legally permitted.

Special category data will only be processed where a lawful basis exists and where additional legal requirements are satisfied.

5. How We Collect Information

Information may be collected from:

Directly From Individuals

• Applications;

• CV submissions;

• Telephone calls;

• Emails;

• Website enquiries;

• Interviews.

Third Parties

• Job boards;

• Referees;

• Clients;

• Screening providers;

• Payroll providers.

Public Sources

• LinkedIn;

• Company websites;

• Professional directories;

• Public business records;

• Publicly available professional information.

Recruitment Technologies

• Applicant tracking systems;

• CRM systems;

• Recruitment platforms;

• Artificial intelligence and machine learning tools;

• CV parsing technologies;

• Candidate matching technologies;

• Publicly available APIs;

• Publicly available business information services.

6. Purposes Of Processing

We process personal data for:

• Recruitment services;

• Candidate sourcing;

• Executive search;

• Temporary staffing;

• Contract recruitment;

• Talent mapping;

• Placement activities;

• Business development;

• Appointment setting;

• Payroll administration;

• Compliance checks;

• Right-to-work verification;

• Background screening;

• Client relationship management;

• Fraud prevention;

• Security monitoring;

• Legal and regulatory compliance.

7. Lawful Bases

We rely upon:

Contract

To provide recruitment and placement services.

Legal Obligation

To satisfy legal and regulatory requirements.

Legitimate Interests

Including:

• Candidate sourcing;

• Recruitment services;

• Business development;

• Fraud prevention;

• Business administration;

• Service improvement.

Consent

Where required by law.

8. Automated Processing And Artificial Intelligence

Task Talent Recruitment may use recruitment technologies incorporating artificial intelligence ("AI"), machine learning and automated processing tools to support recruitment activities.

These technologies may be used to:

• Parse CVs and resumes;

• Extract skills, qualifications and employment history;

• Match candidates to vacancies;

• Identify potentially suitable opportunities;

• Generate candidate-job matching scores;

• Rank or prioritise candidate recommendations;

• Organise recruitment information;

• Improve recruitment workflows and administrative efficiency.

The AI tools used by Task Talent are designed to assist recruiters and recruitment consultants and do not make recruitment, hiring, interview, shortlisting, placement or employment decisions without human involvement.

Any AI-generated recommendations, matching scores, rankings or assessments are reviewed by appropriately authorised personnel before significant decisions affecting individuals are made.

No candidate is accepted, rejected, shortlisted, submitted to a client, offered employment or otherwise materially affected solely on the basis of automated processing.

Individuals may request further information regarding our use of automated processing and may request human review of any decision where applicable under data protection law.

9. Who We Share Data With

Where necessary we may share information with:

• Clients;

• Hiring organisations;

• Payroll providers;

• Screening providers;

• Professional advisers;

• Technology providers;

• Government authorities;

• Regulators.

Technology providers may include providers of applicant tracking systems, AI-assisted recruitment platforms, CV parsing technologies, hosting services, cloud storage providers and business management systems.

Authorised freelancers and contractors acting on behalf of Task Talent may access personal data where necessary to perform authorised services and are subject to confidentiality and data protection obligations.

We never sell personal data.

9A. AI Technology Providers

Where appropriate, personal data may be processed by approved technology providers acting on our behalf.

These providers may include applicant tracking systems, recruitment software providers, CV parsing providers and AI-assisted candidate matching platforms.

Such providers operate under contractual obligations requiring appropriate security, confidentiality and compliance with applicable data protection laws.

We do not permit technology providers to use candidate data for their own independent recruitment purposes.

10. International Transfers

Where information is transferred outside the United Kingdom, we will use appropriate safeguards including:

• UK adequacy regulations;

• UK IDTA;

• UK Addendum to Standard Contractual Clauses;

• Other lawful transfer mechanisms.

11. Data Retention

Typical retention periods include:

Unsuccessful Candidates

Up to 24 months.

Placed Candidates

6 years from placement.

Background Checks

6 years from placement.

Client Records

6 years after the end of the business relationship.

Freelancer Records

6 years after termination.

Financial Records

6 years plus the current financial year.

Complaints And Claims

Up to 7 years.

Information may be retained longer where legally required.

12. Data Security

We implement appropriate technical and organisational measures including:

• Multi-factor authentication;

• Access controls;

• Encryption where appropriate;

• Secure backups;

• Device security controls;

• Staff training;

• Confidentiality obligations.

13. Your Rights

Individuals may:

• Access personal data;

• Correct inaccurate information;

• Request deletion;

• Restrict processing;

• Object to processing;

• Request portability;

• Withdraw consent.

Requests may be made to:

privacy@tasktalentrecruitment.co.uk

13A. Rights Relating To Automated Processing

Individuals have the right to obtain information about the use of automated processing where applicable under UK data protection legislation.

Where legally applicable, individuals may:

• Request information regarding automated processing activities;

• Request meaningful information about the logic involved;

• Express their point of view;

• Request human intervention;

• Challenge or contest a significant decision.

Requests may be submitted to:

privacy@tasktalentrecruitment.co.uk

14. Complaints

Individuals may contact:

privacy@tasktalentrecruitment.co.uk

or the Information Commissioner's Office:

https://www.ico.org.uk

15. Changes

We may amend this Privacy Notice from time to time.

The current version will always be available on our website.